Financial Close Deadlines

Reminder: Please note the closing deadlines listed below.
For the June Close, the 1st working day is Tuesday, July 1, 2025
For the June Close, the 2nd working day is Wednesday, July 2, 2025
For the June Close, the 3rd working day is Thursday, July 3, 2025
For the June Close, the 6th working day is Wednesday, July 9, 2025

Accounts Payable/Accruals

All invoices for current month should be submitted to OSV by EOD on Day #1.  For any invoices that made it from OSV to Workday but are not fully approved by Day 6, AP will automatically accrue for any invoices that are in the system that are in progress status.

On Day #6, the cost center manager will need to look at their “FINS RPT – Supplier Invoice by Cost Center” and check to see if any invoices that they have submitted to OSV (and for invoices that were not yet submitted to OSV) are not showing on the list, they will need to accrue for them.  The accrual process is the same as it was in PS, where the accruals should be sent to ninya.noriegadomingo@guestservices.com. However, be sure to use the new spend categories when submitting.  Click here for AP Accrual form.

Inventory Balances

Please submit your month end inventory in Workday by using “Create Request” and choosing “Monthly Inventory Ending Balance”.  Please remember to choose the last day of the month.  For Inventory Balance adjustments, please send email to inventory reports email address inventoryreports@guestservices.com

Misc. Adjustments (JE’s)

Please send all journal entries to the accounting entries email address, accountingentries@guestservices.com.  This is the same process as before, however there is an updated template by navigating to the managerial section under Workday for Finance and then navigate to the General Ledger section.

Transfers

Please send all journal entries to the accounting entries email address, accountingentries@guestservices.com.  This is the same process as before, however there is an updated template on the managerial section under Workday for Finance and then navigate to the General Ledger section under Financial Accounting.

P-Card Expenses & Expense Reports

You must submit all P-card charges via an expense report in Workday as soon as possible to ensure they are approved by the Day #6 deadline so they are included in the current month close.  P-card reporting is now done through the expense reporting system in Workday. Instructions can be found here.  You can navigate to your outstanding P-card charges in Workday by going to the expenses hub and going to “expense transactions”. If you are an approver, please be sure to approve any P-card and Expense reports by the sixth day of close. Please reach out to sarah.waye@guestservices.com for any questions.